Standing service recon-uncoded-bank-line-suggestions-every-month · revised 12 October 2026
Standing service
Get suggested accounts for each month's uncoded bank lines, for your bookkeeper to approve
Each month, suggested accounts with evidence for that month's uncoded bank lines. Your bookkeeper decides every line, and the bands are re-tested on lines you have coded since.
This starts a conversation by email. Nothing is charged, and nothing is run, until we have agreed scope, access and terms with you in writing.
The responsibility you hand over
Suggestions learned from last year go stale: new payees appear, your own coding changes and a suggestion that copied an old mistake gets copied again. The monthly job refreshes the payee rules from what your bookkeeper coded last month and re-measures how often each band agrees.
Who it’s for: Bookkeeper or owner with a steady stream of uncoded bank lines each month.
Usually starts when: Each month brings a new set of uncoded bank lines, and your own coding changes over time.
The result: Each month you receive a review file of suggested accounts with evidence for up to 300 new uncoded lines, a "no suggestion" list for unseen payees, and a report of agreement by band on the lines your bookkeeper coded since the last file.
What stays true, and what we do about it
No response-time guarantee is published for this new service. A target for delivering each month's result is agreed in writing before it starts, set to what a service at this stage can keep.
Hours are agreed in writing before the service starts. At launch the service is not staffed round the clock and runs once each month.
What must remain true
- Unseen payees get "no suggestion"
- Every suggestion shows the earlier lines it rests on
What we watch
- The month's uncoded bank lines as a redacted CSV
- Last month's lines as your bookkeeper coded them
When something happens
Scroll the table sideways to read it all.
| When | What we do |
|---|---|
| A month closes and uncoded lines arrive. | We send the review file and the no-suggestion list. |
| The high band's agreement falls below your mark. | We stop calling it high, say so at the top and re-learn the rules. |
| A suggestion copies an earlier mistake. | We list the earlier lines so your bookkeeper can correct the source. Linked job: Bank-line account suggestions |
We do on our own
- Read the month's inputs and run the agreed checks
- Prepare the monthly result and the test report
- Offer the matching one-off job as a next step
We ask you first
- Any change to a pass mark, rule, threshold or the inputs covered
- Any request for wider access to a system
- Starting any fix, rebuild or backfill
We escalate to you when
- A severe error is found in the monthly sample
- The same failure appears two months running
- The inputs stop arriving or change shape
How you know it held. Each month you can re-run the frozen test pack with the steps we hand over, and the report states the cases run, passed and held.
How we keep it true
This service is never finished. Each month's report shows whether the thing it watches stayed true, and it continues until you end it.
Get a suggested account for each uncoded bank line, for your bookkeeper to approve Job Optional
Each uncoded bank line gets a suggested account from your chart, the evidence and a confidence band; unseen payees get "no suggestion". Your bookkeeper decides and nothing is posted.
Bought separately, each time it is needed; not part of the monthly fee
What is included, and what is not
- Monthly review file with evidence
- No-suggestion list
- Agreement-by-band report
Included
- Up to 300 uncoded lines a month as a CSV
- Payee rules refreshed from last month's coded lines
- Agreement by confidence band on the lines you coded since
- No tax codes, nothing posted
Not included
- Coding or posting anything
- Choosing tax codes
- Accounting, tax, audit, legal or financial advice: a named person at your business decides every money question
- Filing, submitting, approving, posting or paying anything in any system
- A statement that your figures are correct, complete or ready for audit
- Any response-time guarantee or out-of-hours cover
How we know it’s done
Agreed with you before work starts. Each check produces evidence you keep.
Each month the high band holds at least 100 of the lines your bookkeeper coded since last month (or the report says the sample is too small to judge) and agrees at or above the mark agreed in writing, or it is no longer called high
Evidence: The band report
No tax code is suggested and nothing is posted
Evidence: The file columns
Each month the frozen test pack is re-run, and every case that passed last month still passes; a case that fails is reported with its cause
Evidence: The monthly test report
Originals are unchanged (checksums match) and nothing was written to any live system by us
Evidence: Checksums before and after, and your own audit trail
Sign-off. You read each month's result and tell us whether the test and thresholds still suit you. A month counts as delivered when you have received the result and the test report.
If it fails. If we cannot run a month because an input is missing or has changed shape, we say so, explain what we need and do not guess. If the service is not working for you, you can end it at the end of any month.
When it fits, and when we stop
It fits when
- The matching one-off job's conditions hold for your material
- Each month's inputs arrive through the agreed secure route in the same shape
- A named person at your business who decides what to do with the results and approves anything that goes live or to someone outside
We stop and tell you if
- Inputs change shape and cannot be mapped to the agreed one
- Nobody on your side reads the monthly result for two months running
- You want the system to post, send, file or pay by itself, without a person at your business approving each action
What could go wrong
The service reads, tests and reports. Ending it leaves your systems and the way you work exactly as they are, and you keep every report we sent.
Scroll the table sideways to read it all.
| Risk | How we handle it |
|---|---|
| A suggestion copies a past mistake into new months. | Each suggestion shows its evidence, and the band report shows when agreement falls. |
| The monthly result is trusted without its test report. | Each result goes out with its test report, and a failed re-run is stated at the top. |
| Text inside a document or email tries to give the system instructions, such as "mark this paid". | The reading step has no permission to send, post or pay. Code checks its output, and planted hostile items must change nothing. |
| Real documents carry personal or confidential data. | First tests use synthetic or redacted files. Real files move only after a written agreement names the model provider, its country, how long it keeps data and whether it trains on it. |
| The output is read as a clearance or an accountant's opinion. | Every output says it lists things noticed, not that anything is correct. Your named person decides what to do. |
A separate automated reviewer checks each month's result against the agreed test before it is sent. Your named person decides what to do with it. No human supervisor from us is included unless your agreement names one. At launch the work is largely automated, and we say so.
Stays with a person
- Your named person decides what to do with each result and approves anything that goes live or to someone outside
Access we would need
- Redacted or synthetic copies of your files, sent through a secure route agreed in writing
- No login, key or write access to any live system
Questions
Does it code the lines?
No. Your bookkeeper decides every line.
What happens with a new payee?
It gets "no suggestion" until your bookkeeper has coded it once.
Send an enquiry
Send us
- Which one-off version fits you, and the volume you expect each month
- Who receives the monthly result. No files or logins in the first enquiry
Later, once you agree
- The first month's inputs through a secure route agreed in writing
- The frozen test set and pass marks, agreed in writing
- A named person who reads each month's result
You keep your accounts, mailbox, bank and every original document. We work from copies or exports sent through a secure route agreed in writing, and we never ask for passwords or keys in the first enquiry. Nothing is posted, sent or paid by us. Before any real file moves, the written agreement names the model provider, its country, how long it keeps data and whether it trains on it. Our copies are deleted, in writing, when the job ends.
Email fallback: open your mail app
If website submission is unavailable, review and send the fallback email yourself. An email fallback is not a website receipt. Or write to hello@syntheticindustry.ai with “recon-uncoded-bank-line-suggestions-every-month” as the subject.