Accounting and payment data

• Ongoing service

  Have each month's expense claims checked against your written policy, with flags quoted

  Each month up to 300 claims are checked against the rules in your written policy and you get a flag list with the clause quoted for each, and the rules re-tested on a batch your approver planted.

  £99/month · untested offer price

• Job

  Check each batch of expense claims against your written policy and get a list of flags

  Each claim batch is checked against the limits, missing-receipt, duplicate and weekend rules in your written policy, and you get a flag list with the rule quoted. The approver stays a person.

  £149 · untested offer price

• Job

  Read handwritten and faded receipts into rows, with every doubtful field held for you

  Handwritten or faded receipts become rows of merchant, date, currency and total, but any field the system is not sure of is held for you to read. Held fields are counted, never guessed.

  £195 · untested offer price

• Job

  Import an expense export as draft Xero bills with the right account and receipt attached

  A synthetic expense export becomes one draft Xero bill per expense with the agreed account, supplier and receipt attached, a re-import creates nothing new, and a missing receipt is flagged.

  From £395 · untested offer price

• Ongoing service

  Have each month's receipts tied to your card statement, with missing ones listed

  Each month up to 150 receipts become expense lines paired to your card statement, with two lists: receipts with no payment and payments with no receipt, and the reading re-tested.

  £145/month · untested offer price

• Job

  Turn a folder of receipts into expense lines and see which card payments have no receipt

  Each receipt becomes one row paired to a line on your card or bank statement, with two separate lists: receipts with no payment, and payments with no receipt.

  £195 · untested offer price

• Job

  Make foreign-currency orders create invoices in the right currency, with the right rate

  Synthetic orders in the base currency, a two-decimal currency and a zero-decimal currency create invoices with the order currency and amount, and no default or inverted rate is stored.

  From £395 · untested offer price

• Job

  For each new supplier, get a one-page evidence pack before you approve the first payment

  For each new supplier, a one-page pack: VAT number and registered name against the invoice, company status, bank details on the form against the first invoice, and what is missing.

  £149 · untested offer price

• Ongoing service

  Get an evidence pack for each new supplier every month, before the first payment

  For each new supplier added in the month, up to 12, a one-page pack of VAT, company and bank-detail checks with sources and dates, and a call-back script for your person.

  £99/month · untested offer price

• Job

  Get this week's overdue-invoice reminders drafted for you to check and send

  From your open-invoice export you get ready-to-send reminder drafts, one per customer, on a tone ladder you choose, plus a do-not-chase list. Sending stays with your people.

  £149 · untested offer price

• Ongoing service

  Get overdue-invoice reminder drafts every month, with a do-not-chase list

  Each month, from your open-invoice export, you receive reminder drafts by customer and a do-not-chase list. Your people check and send; we send nothing to customers.

  £99/month · untested offer price

• Ongoing service

  Have every payment run checked for duplicates and changed bank details before approval

  Each month, before you approve up to four payment runs, we send an exceptions list of probable duplicates, changed bank-detail codes, first-time payees and unusual amounts, each with evidence.

  £149/month · untested offer price

• Job

  Before a payment run, get a list of probable duplicates and changed bank details

  For each payment batch you get an exceptions list: probable duplicates, changed bank details, first-time payees and unusual amounts, each with its evidence for your approver to hold or release.

  £195 · untested offer price

• Job

  Stop a retried automation from creating a second invoice in Xero or QuickBooks Online

  Replaying, retrying or double-running one named invoice automation leaves exactly one invoice per source order in a test accounting file, and an unknown outcome is held for a person.

  From £395 · untested offer price

• Ongoing service

  Keep your supplier-invoice-to-draft-bill workflow tested and tuned every month

  Each month we test your draft-bill workflow on fresh supplier invoices, report the hold rate and any wrong draft, and tune the checks as suppliers and layouts change.

  £195/month · untested offer price

• Job

  Turn supplier invoices in your accounts inbox into draft bills, holding the doubtful ones

  Each supplier invoice arriving in one agreed mailbox becomes a draft bill with its PDF attached only if it passes the checks; the rest wait on a held list with the reason.

  £495 · untested offer price

• Job

  Replace hard-coded account codes in a finance sync with a checked mapping table

  Up to 25 source categories map to active ledger accounts through one reviewed table, and an unmapped or archived account is held with its name instead of posting to a default.

  £345 · untested offer price

• Ongoing service

  Keep a finance sync healthy: failed runs, lapsing connections and duplicates reviewed

  We check the named finance sync at an agreed interval, investigate each failed run, lapsing connection or duplicate, and write up the fix for your developer or what only you can change.

  £195/month · untested offer price

• Project

  Restore a broken invoice sync, proven on a synthetic trading month

  We agree the failures of one invoice sync, fix them in a safe order and prove on a test file that a synthetic trading month creates every invoice once, in the agreed account, matching its source.

  From £2,950 · untested offer price

• Job

  Make every Stripe payout match one bank deposit line in Xero or QuickBooks Online

  Each automatic Stripe payout in an agreed test period becomes one ledger entry equal to the bank deposit, with its gross, fees and refunds explained and a clearing balance that returns to zero.

  From £495 · untested offer price

• Job

  Make PayPal refunds and fees appear in the ledger once each, linked to their sale

  In a sandbox month with sales, a full refund and partial refunds, every PayPal refund and fee reaches the ledger exactly once, linked to its sale, and ledger net equals PayPal net.

  From £445 · untested offer price

• Job

  Stop QuickBooks Online invoice updates from failing with a Stale Object Error

  Two quick edits to one synthetic QuickBooks Online invoice from a sync and a person both land as agreed, and a stale update is re-read once and then held, not looped or lost.

  From £395 · untested offer price

• Ongoing service

  Detect reconciliation drift between your payment processor and ledger every month

  Each month we compare your processor's payouts, refunds and fees with the ledger entries for them and send a drift list in which every difference is explained or marked open.

  £195/month · untested offer price

• Job

  Find the suppliers who usually bill you but have no bill this month

  From 12 months of bills you get a list of suppliers who normally bill you but have none this month, with a draft chase line for each. Rules do the work; a model only joins spelling variants.

  £99 · untested offer price

All data operations outcomes